Weekly Steps
Log in to Brightwheel on the web (not the mobile app) at schools.mybrightwheel.com.
Go to the Reporting page.
Under Enrollment Reports, select Room enrollment.
Select and search for the Room name (run this once per classroom, or per campus if the tool allows multi-select — pull all rooms for both Saint Clairsville and Barnesville).
Click Submit.
(Optional) Under Sort by, order the fields ascending or descending — not required, just for readability.
Click Export in the upper right corner. Choose to download, email, or print — for this SOP, choose download.
Rename the downloaded file: Enrollment_YYYY-MM-DD_Weekly (use the Monday date of that week).
Upload it to the Weekly Enrollment Reports (Brightwheel) folder in Google Drive (Heritage Folder).
What the report includes
Each room's:
Max capacity
Open spots
Percentage filled
Total count of students with an Active/Enrolled status
This is the data used to compare enrollment against P&L and flag revenue gaps — a room running under capacity is often the earliest sign of a revenue problem before it shows up in the P&L.
Notes
Only students with Active or Enrolled status count toward the totals — waitlisted or withdrawn students won't appear.
If a room's numbers look off, check that Room Capacity is still set correctly in the mobile app before assuming the enrollment data itself is wrong.
This is a different report from the general Roster Export — the roster export is for contact/profile info (names, birthdays, parent emails), not capacity and fill rate. Use Room enrollment for this weekly task, not the roster.
